Frequently Asked Questions

This international event is comprised of general aviation professionals from government-approved repair stations and avionics/instrument manufacturers.

Hilton Anatole
2201 Stemmons Freeway
Dallas, Texas 75207
800-445-8667

Hotel Information

Dallas Love Field (DAL)

10 minutes away

Website

Dallas Fort Worth International (DFW)

25 minutes away

Website

Avionics and instrument shops from around the world, manufacturers of avionics equipment, distributors of avionics equipment, FAA & other international government regulatory agencies, fleet operators, used-equipment dealers and press.

Wednesday, June 23 - 10:30 a.m. - 5 p.m.
Thursday, June 24 - 10:30 a.m. - 5 p.m.

The exhibits in the AEA Exhibit Hall are designed to create a synergy between the manufacturers and their dealers. This is a closed show to the general public - the manufacturers are there to show the dealers the latest and greatest in new technology and how much the dealers can profit. Enjoy many networking opportunities and take advantage of talking face-to-face to these manufacturers.

The deadline for early-bird registration savings is April 30, 2021

The deadline for advance registration savings is June 2, 2021.

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Good news here! The convention and trade show are both located at the Hilton Anatole. You just take the elevator from your hotel room – no reason to have a rental car or take a taxi.

Children’s Policy for attendance at the AEA Convention & Trade Show

  • Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).

  • Each child over the age of 2 will need to have a badge to enter and will be charged a fee of $20 per day.  Badges can be purchased on-site at the AEA On-Site Registration Desk or in advance by clicking on the link below.

Child Registration Form

The Aircraft Electronics Association (show management) is making preparations for its upcoming AEA International Convention & Trade Show and doing its best to help exhibitors have a successful show. While all convention attendees are invited to the trade show, any attendee who is observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave immediately. Additional penalties may be applied.

A full registration or full non-member registration includes more than 75 hours of regulatory and technical training, access to general sessions and new product introductions and exhibit hall entrance for two days.

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A spouse registration includes exhibit hall entrance for two days and First-Nighter Event

A full member or non-member registration must accompany a spouse registration.

A spouse registration does NOT include training sessions.

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More than 75 hours of regulatory, technical and business management training during the four days.

Sessions

There are many options for registration. Of course, your best option is the full registration that covers all meetings & sessions for the four days and entrance into the exhibit hall on both days.

AEA Member Registrations

  • $675 - Early-bird Registration through April 30, 2021
  • $755 - Advance Registration May 1, 2021 - June 2, 2021
  • $855 - On-site Registration

Non-member Registrations

  • $975 - Advance Registration through June 2, 2021
  • $1055 - On-site Registration

Spouse Registrations

  • $395 - Early-bird Registration through April 30, 2021
  • $425 - Advanced Registration May 1, 2021 - June 2, 2021
  • $495 - On-site Registration

Register Now!

Children’s Policy for attendance at the AEA Convention & Trade Show

  • Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).

  • Each child over the age of 2 will need to have a badge to enter and will be charged a fee of $20 per day.  Badges can be purchased on-site at the AEA On-Site Registration Desk or in advance by clicking on the link below.

Child Registration Form

The deadline for early-bird registration savings is April 30, 2021.

The deadline for advance registration savings is June 2, 2021.

No Refunds allowed after June 2, 2021! - Cancellations and refund requests must be made by June 2, 2021. Refunds will be processed less a $75 administrative fee. No refunds will be made after June 2 or for no-shows. Cancellations can be submitted via email to convention@aea.net

The Aircraft Electronics Association (show management) is making preparations for its upcoming AEA International Convention & Trade Show and doing its best to help exhibitors have a successful show. While all convention attendees are invited to the trade show, any attendee who is observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave immediately. Additional penalties may be applied.

If you offer products or services to the general aviation industry through a dealers’ network, don’t miss out on reaching hundreds of current and potential dealers all in one place.

Don't delay - Download the Exhibitor Prospectus and the Exhibit Contract today!

  1. All booth personnel must be registered to gain entrance into the Exhibit Hall
  2. Exhibitors are provided four "EXHIBITS-ONLY" badges free of charge for each 10'x10' exhibit space contracted.
  3. Additional "EXHIBITS-ONLY" badges beyond allotment are $75 per person.

Exhibitor Badges

Debra McFarland

Aircraft Electronics Association

debbiem@aea.net

816-347-8400

  • Exhibit Space
  • Name Badge Registrations
  • Meeting Registrations
  • Hosted Functions
  • New Product Introductions

 

April Moody

SS&G Management

april.moody@ssgmanagement.net

985-377-8800

  • Booth Setup
  • Ordering Items for Booth
  • Shipping Information

 

Linda Adams

Aircraft Electronics Association

lindaa@aea.net

816-347-8400

  • Convention Sponsorships

 

Rachel Hill

Aircraft Electronics Association

rachelh@aea.net

816-366-5109

Advertising:

  • Avionics News Magazine
  • Convention Show Guide

Advance Shipping

Shipping address to the warehouse:

AEA Annual Convention; June 22-25, 2021
Exhibitor Name and Booth Number

Heritage c/o YRC Freight
12340 E Northwest Hwy
Dallas, TX 75228

 

 

Shipping Questions?

April Moody, SS&G Management
985-377-8800
april.moody@ssgmanagement.net

Children’s Policy for attendance at the AEA Convention & Trade Show

  • Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).

  • Each child over the age of 2 will need to have a badge to enter and will be charged a fee of $20 per day.  Badges can be purchased on-site at the AEA On-Site Registration Desk or in advance by clicking on the link below.

Child Registration Form

The Aircraft Electronics Association (show management) is making preparations for its upcoming AEA International Convention & Trade Show and doing its best to help exhibitors have a successful show. While all convention attendees are invited to the trade show, any attendee who is observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave immediately. Additional penalties may be applied.

Last updated May 11, 2021

When the avionics industry reunites in Dallas, it will do so by following health guidelines and safety protocols designed to protect the well-being of convention attendees, exhibitors and hotel staff. The Aircraft Electronics Association encourages each individual to make an attendance decision based upon their own situation and comfort level. Please check this page often for updates as conditions change and new information becomes available.

The AEA and the Hilton Anatole are monitoring local and state public health guidelines and the latest information from the Centers for Disease Control. The AEA continues to consult with hotel officials at regular intervals to review the latest information.

One of the most challenging elements of COVID-19 guidance is the continuing uncertainty and lack of specific dates for a return to normalcy. These guidelines are developed to address the circumstances at the specific moment. Therefore, it is possible that guidelines may adjust as circumstances evolve. Please check this page often for updates as conditions change and new information becomes available.

Individuals will not be required to show proof of COVID-19 vaccination to attend the AEA International Convention & Trade Show.

Individuals traveling to Dallas by air are advised to review www.FlyHealthy.gov – a one-stop portal for the latest pandemic-related air-travel information from the Department of Transportation. The website walks an airline passenger (domestic and international) through each step of the air-travel process.

Hilton Hotels has partnered with RB, maker of Lysol & Dettol, to develop the Hilton CleanStay program, which builds upon its already rigorous cleaning standards by providing enhanced training for team members and increased cleaning of public areas. Currently, the Hilton Anatole Hotel is requiring masks to be worn upon entry. If there are any changes to this policy, we will update this FAQ and the AEA membership immediately.

 

 

Policies