Frequently Asked Questions
Hilton Anatole
2201 Stemmons Freeway
Dallas, Texas 75207
800-445-8667
Avionics and instrument shops from around the world, manufacturers of avionics equipment, distributors of avionics equipment, FAA & other international government regulatory agencies, fleet operators, used-equipment dealers and press.
Wednesday, June 23 - 10:30 a.m. - 5 p.m.
Thursday, June 24 - 10:30 a.m. - 5 p.m.
The exhibits in the AEA Exhibit Hall are designed to create a synergy between the manufacturers and their dealers. This is a closed show to the general public - the manufacturers are there to show the dealers the latest and greatest in new technology and how much the dealers can profit. Enjoy many networking opportunities and take advantage of talking face-to-face to these manufacturers.
The deadline for early-bird registration savings is April 30, 2021
The deadline for advance registration savings is June 2, 2021.
Good news here! The convention and trade show are both located at the Hilton Anatole. You just take the elevator from your hotel room – no reason to have a rental car or take a taxi.
Children’s Policy for attendance at the AEA Convention & Trade Show
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Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).
Each child over the age of 2 will need to have a badge to enter and will be charged a fee of $20 per day. Badges can be purchased on-site at the AEA On-Site Registration Desk or in advance by clicking on the link below.
The Aircraft Electronics Association (show management) is making preparations for its upcoming AEA International Convention & Trade Show and doing its best to help exhibitors have a successful show. While all convention attendees are invited to the trade show, any attendee who is observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave immediately. Additional penalties may be applied.
A full registration or full non-member registration includes more than 75 hours of regulatory and technical training, access to general sessions and new product introductions and exhibit hall entrance for two days.
A spouse registration includes exhibit hall entrance for two days and First-Nighter Event
A full member or non-member registration must accompany a spouse registration.
A spouse registration does NOT include training sessions.
More than 75 hours of regulatory, technical and business management training during the four days.
There are many options for registration. Of course, your best option is the full registration that covers all meetings & sessions for the four days and entrance into the exhibit hall on both days.
AEA Member Registrations
- $675 - Early-bird Registration through April 30, 2021
- $755 - Advance Registration May 1, 2021 - June 2, 2021
- $855 - On-site Registration
Non-member Registrations
- $975 - Advance Registration through June 2, 2021
- $1055 - On-site Registration
Spouse Registrations
- $395 - Early-bird Registration through April 30, 2021
- $425 - Advanced Registration May 1, 2021 - June 2, 2021
- $495 - On-site Registration
Children’s Policy for attendance at the AEA Convention & Trade Show
-
Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).
Each child over the age of 2 will need to have a badge to enter and will be charged a fee of $20 per day. Badges can be purchased on-site at the AEA On-Site Registration Desk or in advance by clicking on the link below.
The deadline for early-bird registration savings is April 30, 2021.
The deadline for advance registration savings is June 2, 2021.
No Refunds allowed after June 2, 2021! - Cancellations and refund requests must be made by June 2, 2021. Refunds will be processed less a $75 administrative fee. No refunds will be made after June 2 or for no-shows. Cancellations can be submitted via email to convention@aea.net
The Aircraft Electronics Association (show management) is making preparations for its upcoming AEA International Convention & Trade Show and doing its best to help exhibitors have a successful show. While all convention attendees are invited to the trade show, any attendee who is observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave immediately. Additional penalties may be applied.
If you offer products or services to the general aviation industry through a dealers’ network, don’t miss out on reaching hundreds of current and potential dealers all in one place.
Don't delay - Download the Exhibitor Prospectus and the Exhibit Contract today!
- All booth personnel must be registered to gain entrance into the Exhibit Hall
- Exhibitors are provided four "EXHIBITS-ONLY" badges free of charge for each 10'x10' exhibit space contracted.
- Additional "EXHIBITS-ONLY" badges beyond allotment are $75 per person.
The deadline for advanced registration is June 2.
Debra McFarland
Aircraft Electronics Association
816-347-8400
April Moody
SS&G Management
985-377-8800
Linda Adams
Aircraft Electronics Association
816-347-8400
Rachel Hill
Aircraft Electronics Association
816-366-5109
Advertising:
Advance Shipping
Shipping address to the warehouse:
AEA Annual Convention; June 22-25, 2021
Exhibitor Name and Booth Number
Heritage c/o YRC Freight
12340 E Northwest Hwy
Dallas, TX 75228
Shipping Questions?
April Moody, SS&G Management
985-377-8800
april.moody@ssgmanagement.net
Children’s Policy for attendance at the AEA Convention & Trade Show
-
Children under the age of 18 must be with an adult at all times in the AEA Exhibit Hall (no one under 18 allowed in the hall during setup and teardown times or in any meeting ).
Each child over the age of 2 will need to have a badge to enter and will be charged a fee of $20 per day. Badges can be purchased on-site at the AEA On-Site Registration Desk or in advance by clicking on the link below.
The Aircraft Electronics Association (show management) is making preparations for its upcoming AEA International Convention & Trade Show and doing its best to help exhibitors have a successful show. While all convention attendees are invited to the trade show, any attendee who is observed to be soliciting business in the aisles or other public places, including another company’s booth, is in violation of the AEA’s suitcasing policy and will be asked to leave immediately. Additional penalties may be applied.
Last updated June 15, 2021
When the avionics industry reunites in Dallas, it will do so by following health guidelines and safety protocols designed to protect the well-being of convention attendees, exhibitors and hotel staff. The Aircraft Electronics Association encourages each individual to make an attendance decision based upon their own situation and comfort level. Please check this page often for updates as conditions change and new information becomes available.
The AEA and the Hilton Anatole are monitoring local and state public health guidelines and the latest information from the Centers for Disease Control. The AEA continues to consult with hotel officials at regular intervals to review the latest information.
One of the most challenging elements of COVID-19 guidance is the continuing uncertainty and lack of specific dates for a return to normalcy. These guidelines are developed to address the circumstances at the specific moment. Therefore, it is possible that guidelines may adjust as circumstances evolve. Please check this page often for updates as conditions change and new information becomes available.
Individuals will not be required to show proof of COVID-19 vaccination to attend the AEA International Convention & Trade Show.
Individuals traveling to Dallas by air are advised to review www.FlyHealthy.gov – a one-stop portal for the latest pandemic-related air-travel information from the Department of Transportation. The website walks an airline passenger (domestic and international) through each step of the air-travel process.
Hilton Hotels has partnered with RB, maker of Lysol & Dettol, to develop the Hilton CleanStay program, which builds upon its already rigorous cleaning standards by providing enhanced training for team members and increased cleaning of public areas. Learn more at www.hilton.com/en/corporate/cleanstay.
No, attendees and exhibitors are not required to wear a face covering at the AEA Convention. According to Hilton CleanStay program’s website at www.hilton.com/en/corporate/cleanstay, Hilton is asking guests to follow all local guidelines and laws with respect to wearing a mask in indoor public areas. Hilton team members will continue to wear face masks out of an abundance of caution.
Regarding local guidelines and laws, Texas Governor Greg Abbott recently issued several executive orders detailing the ongoing plan to open businesses and activities in Texas. According to Executive Order GA-34, “No person may be required by any jurisdiction to wear or to mandate the wearing of a face covering.” Learn more from the Texas Department of State Health Services at www.dshs.state.tx.us/coronavirus/opentexas.aspx.
Without a mask mandate, each individual should make their own decisions regarding attendance based on their own health and comfort levels. Individuals who choose to wear a face covering at the AEA Convention have the responsibility to bring the mask that works best for them.